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Strategic Capabilities & Tender assistant

Strategic Capabilities and Tender assistant

Locations: Diegem, Belgium
Functions: Sales Administration
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Job Description

Requisition ID: 1905715645W

As a Strategic Capabilities & Tender assistant you will provide a wide range of support activities to the Strategic Capabilities and Sales departments: Strategic Account Managers, Sales managers, Value Added Solutions Team, and Tender office.

You will have a variety of responsibilities related to meeting and communications management, general administrative support, commercial offers and pricing administration.
Your tasks & responsibilities:
* You provide administrative support to staff in areas of confidential correspondence and file management. You make meeting arrangements, travel appointments, enter data, prioritize and distribute incoming communications.
* You create and follow up purchase orders related to our Strategic Capabilities department.
* You prepare and organize department files including communications, presentations, spreadsheets, documents and reports.
* You work with employees to resolve issues: take initiative to follow up on relevant issues and actively informs on the status.
* You support the sales organisation with the drafting of commercial offers. You prepare contracts within a set template and follows up on required signatures. You process agreed commercial conditions in the relevant systems & follow up on correct implementation.
* You assist sales management in managing contract and offer extensions and the (yearly) pricing review.
* You assist the Business Analyst and Account Managers with the creation of credit notes.
* You contribute to the resolution of invoice disputes by analyzing the client's claim versus the historical price evolution and agreements made; You take initiative to partners involved to find the problem and propose a solution.
* You contribute to the drafting and lay outing of tender bid dossiers.

Qualifications
* Bachelor degree (or equally through experience).
* Positive team player, dynamic and entrepreneurial person who enjoys a variety of general admin as well as more specialist support tasks.
* You have the intrinsic potential to grow outside of a Management Assistant role.
* You have an excellent knowledge of Excel. Thorough knowledge of working with data and similar functions and formulas is a requirement. Experience with master data management in ERP or contract management systems is an asset.
* You can prioritize and can deal with deadlines as well as a high level of ambiguity and change. You are reliable and well organized.
* You love working in a meticulous way and with respect for existing processes. At the same time, you seek to continuously improve current ways of working and comes with suggestions on how to.
* You have a high sense of urgency and enthusiastically take initiative to drive things forward.
* You have a strong knowledge of Word and PowerPoint
* High proficiency in Dutch, French and English is necessary.

What's in it for you…?

"Caring for the world, one person at a time…"

As an employee, we consider you as our most valuable asset. We take your career seriously.

As part of a global team in an innovative environment your development is key and our day-to-day responsibility.

Through e-university, on the job training, various projects and programs, we ensure your personal growth.

Our benefits make sure we care for you and your family now and in the future.
Primary Location
Belgium-Brussels-Capital Region-Diegem-
Organization
Johnson & Johnson Medical NV (7546)
Job Function
Sales Administration
Requisition ID
1905715645W
Medical Devices

Strategic Capabilities & Tender assistant

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