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Principal Contracting Assistant

Principal Contracting Assistant-190137

Primary Location



NATO Communications and Information Agency (NCI Agency)



Salary (Pay Basis)

: 4,379.27Euro (EUR) Monthly
Grade B.5


This is a position within the NATO Communications and Information Agency (NCI Agency), an organization of the North Atlantic Treaty Organization (NATO).

We are the NATO's IT Agency serving 29 nations by defending its networks, and providing real life support to its operations and missions. We are working around the clock safeguarding the freedom and security of nearly 1 billion citizens.
Do you have experience performing contracting functions including negotiating, evaluating and awarding contracts? Can you demonstrate knowledge of competitive and sole source procurement procedures?
If the answer is yes, this position is ideal for you.
The NCI Agency is currently seeking a Principal Contracting Assistant to work within the Directorate of Acquisition in Brussels, Belgium. In this role you will be responsible for addressing all contractual matters relating to the competitive and sole source procurement process in accordance with the Agency's procurement procedures.
Role Responsibilities
This is a position within the NATO Communications and Information Agency (NCI Agency), an organization of the North Atlantic Treaty Organization (NATO).
Acquisition provides the full range of acquisition expertise and activities which support the planning, implementation and maintenance of the required capability to support the Agency's strategic goals and missions. These functions include Contracting, Logistics, and Cost Estimating and Analysis, among others.
The Contracting Branch function provides direct acquisition services to Service Lines and Programme Offices. It manages the resources of the functional elements to ensure that the Service Lines have adequate support, and has signatory authority for contractual instruments delegated from the General Manager through the Director of Acquisition.
Under the direction of the Principal Contracting Officer, the successful candidate will perform duties such as the following:

Perform all contractual matters relating to the competitive and sole source procurement process including drafting, coordination and release of solicitations, evaluation and analysis of bids, discussions with bidders and award of contracts in accordance with NCI Agency procurement procedures;
* Performs contract administration tasks including processing changes and amendments, assisting with the settlement of claims and termination actions;
* Performs all contractual matters as stipulated above for framework contracts;
* Coordinates and liaises with contractors to ensure compliance and timely performance of contract tasks;
* Identify and implement opportunities for process improvement;
* Acts as a contract signatory agent for the General Manager on procurements up to Level C;
* Deputize for higher grade staff, if required;
* Performs other duties as may be required.

Person Specification
Qualifications Required
You will have vocational training at a higher administrative level, or equivalent combination of appropriate national qualifications and experience, supplemented by basic level contracting training course.
Experience Required
In addition to at least 8 years' experience at a responsible level in performing contracting functions including negotiating, evaluating and awarding contracts, you will have:

* Knowledge of competitive and sole source procurement procedures, price analysis techniques, contract law, contract administration and industrial practices.
* Current experience and demonstrable skills in analysis, design, testing, implementation and support of ERP systems preferably based on Oracle E-Business Suite (EBS) version R12 or later;
* Excellent functional knowledge of Acquisition related modules of Oracle E-Business Suite (iProcurement Purchasing, Advanced Procurement Suite);
* Good knowledge of Oracle E-Business Suite related modules: Finance, Human Resources, Logistics (Inventory, Order Management) and their integration with each other;
* Knowledge of incident management processes and experience in this area;

Understanding of Acquisition business structures, data and reporting;

Ability to work responsibly and independently, and in cross functional teams.
It is considered highly desirable if you can demonstrate:
* A University Degree (Bachelor level) in a relevant discipline;
* Working experience in the public sector.
* Prior experience of working in an international environment comprising both military and civilian elements.

Competencies Required

Adhering to Principles and Values - Upholds ethics and values; demonstrates integrity; promotes and defends equal opportunities, builds diverse teams; encourages organisational and individual responsibility towards the community and the environment.

Applying Expertise and Technology - Applies specialist and detailed technical expertise; uses technology to achieve work objectives; develops job knowledge and expertise (theoretical and practical) through continual professional development; demonstrates an understanding of different organisational departments and functions.

Deciding and Initiating Action - Takes responsibility for actions, projects and people; takes initiative and works under own direction; initiates and generates activity and introduces changes into work processes; makes quick, clear decisions which may include tough choices or considered risks.

Analysing - Analyses numerical data and all other sources of information, to break them into component parts, patterns and relationships; probes for further information or greater understanding of a problem; makes rational judgements from the available information and analysis; demonstrates an understanding of how one issue may be a part of a much larger system.

Working with People - Shows respect for the views and contributions of other team members; shows empathy; listens, supports and cares for others; consults others and shares information and expertise with them; builds team spirit and reconciles conflict; adapts to the team and fits in well.

Relating and Networking - Easily establishes good relationships with customers and staff; relates well to people at all levels; builds wide and effective networks of contacts; uses humour appropriately to bring warmth to relationships with others.
Presenting and Communicating Information - Speaks fluently; expresses opinions, information and key points of an argument clearly; makes presentations and undertakes public speaking with skill and confidence; responds quickly to the needs of an audience and to their reactions and feedback; projects credibility.
Language Skills
Most of the work of the NCI Agency is conducted in the English language, and therefore a thorough knowledge of English, both written and spoken, is essential and some knowledge of French is desirable.
Business travel to NATO and national (NATO and non-NATO) facilities as well as frequent travel between the NCI Agency offices.
May be required to undertake duty travel to operational theatres inside and outside NATO boundaries.
What do we offer?
* Excellent tax-free salary, including (where eligible) expatriation household and children's allowances and additional privileges for expatriate staff.
* Education allowance for children (where appropriate) and an excellent private health insurance scheme.
* Generous annual leave and home leave (if eligible).
* Retirement Pension Plan.

To learn more about NCI Agency and our work, please visit our website.
Please note that due to the Agency's transition into a new structure in the near future, this post may be subject to transfer to one of our other locations, as well as to a change of reporting lines. The final decision will be made at the time of a firm offer.
The Agency's recruitment team advises you that due to the large volume of applications it receives the screening process may take up to 2 months after closing date. We appreciate your patience.

Principal Contracting Assistant

North Atlantic Treaty Organization, Brussels
Contract Type: 
Permanent contract
Construction Engineer
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