NATO Communications and Information Agency (NCI Agency)
Salary (Pay Basis)
: 10,529.88Euro (EUR) Monthly
We are NATO's technology and cyber arm. Our mission is to connect Forces, Nations and Allied Nations 24/7. In today's climate we are developing stronger tools to counter cyber and hybrid attacks to protect NATO's 1 billion citizens. Our Financial Controller leads the financial management accounting and control of all our IT activities for NATO's Communication and Information Agency.
The role is varied and challenging with responsibility for multi-year, multi-billion Euro financial planning, Programmes of Work funded through NATO resource committees and/or through contractual arrangements with sponsors/customers;
You will provide financial transparency and accountability to our stakeholders and apply financial modalities for the Agency operating under a Customer Funding Regulatory Framework. You will represent the Agency in assigned NATO Committees, Steering Groups and Boards on all matters of financial management/control.
* Acts as the General Manager's principal financial advisor, responsible for the budgeting, accounting and reporting of financial activities of the NCI Agency, and is personally accountable for the correct application of funds approved for use of the Agency and its supported programmes. In this capacity, personally commits the Agency to courses of action to resource and/or steering committees;
* As a member of the Agency executive team, contributes to the development of financial strategies, plans and policies, including identifying key areas of importance to the Agency;
* Develops and manages implementation of the NCI Agency Customer Rates and three year Financial Plans, implementing processes that ensure the most cost efficient, cost effective and economic use of resources.
* Supervises the adequacy of ICT Service Rates and the integrity of the Agency's CIS Service Delivery Model.
* Leads and manages the delivery of financial management services and advice.
Specifically, you will:
+ Ensure the requisite number of highly skilled staff, infrastructure and processes needed to successfully and cost-effectively deliver the financial services required by the Agency for the execution of the NCI Agency business;
+ Provides the annual consolidated financial results through the publication of Financial Statements (based on International Public Sector Accounting Standards (IPSAS) as adapted by the NATO Accounting Framework (NAF)), other statutory financial reports as required by the NCIO FRPs and other interim and adhoc reports on a more frequent basis as required to provide transparency on the Agency's activities;
+ Conducts analysis of trends and ensures management situational awareness and insight in support of decision making;
+ Renders advice on all matters of finance, including safeguarding and administration of appropriated and non-appropriated funds, effective internal control over all financial activities, and effective utilization of available assets and resources.
+ Works closely with the Chief Operating Officer (COO) to ensure cost control implementation over all NCI Agency activities, including services, projects and programmes for which the Agency has responsibility, to achieve the best auditable results and ensure break even.
+ Ensures there is an actively managed Finance Directorate Risk Register and works closely with Internal Audit function to ensure a proper financial internal control framework (based on The Committee of Sponsoring Organizations of the Treadway Commission - COSO) and in compliance with financial regulations.
+ Coordinates effectively with Director of Acquisition and Head of Human Resources to ensure the successful delivery of enabling services to the Agency.
+ Ensures agency-wide adherence to financial management policies and resource "best practices";
+ Ensures adherence to NAC, ASB and Agency promulgated policies, NFRs, FRPs, and NATO Civilian Personnel Regulations (NCPRs);
* Provides financial advice as a standing member of the Contract Award Board;
* Leads, manages and coaches the Finance Directorate staff;
* Deputizes for the General Managers as directed;
* Performs other duties as may be required.
You will be responsible for:
* Developing a working relationship with appropriate senior-level NATO Officials, Member Nation and Partner Nation officials to foster information exchange;
* Representing the Agency in assigned NATO Committees, Steering Groups and Boards and developing trust within the NATO environment;
* Coordinating with the International Board of Auditors for NATO on financial management and audit matters.
A university degree in a relevant discipline (e.g. Business, Accounting, and Finance) equivalent to a Master's. Exceptionally, the lack of a Master's degree may be compensated by a lower academic qualification combined with the demonstration of particular abilities or experience relevant to this post.
In addition to at least 15 years relevant experience at a senior leadership and management level, your experience should ideally include:
* Demonstrable skills and extensive experience in areas such as controllership, financial management, accounting and/or auditing, including knowledge of International Public Sector Accounting Standards (IPSAS) or equivalent;
* Demonstrable experience in a Customer Funded and/or business orientated environment;
* Demonstrated ability to work as an integral member of an executive level management team charged with developing and implementing strategic and financial plans and policies;
* Knowledge of and experience with enterprise resource planning (ERP) systems, project management processes, procedures and tools;
* Knowledge of operating within a shared services environment;
* Sufficient management awareness to know when advice from other subject matter experts is essential to protect the Agency or to mitigate risk.
* Knowledge of procurement processes and procedures and the support aspects of integrated logistics support, and cost estimating risk analysis;
* Proven leadership of teams and management of staff;
* Proven ability to communicate orally and in writing;
The ideal candidate will possess some or all of the following:
* Knowledge of NATO responsibilities and organization, including the workings of the NATO committee structure or equivalent;
* Experience negotiating in a multi-cultural environment;
* Familiarity with military operations and related supporting activities.
* Experience working in an international environment comprising both military and civilian elements.
We are looking for a person who demonstrates the following behavioural competencies:
Leading and Supervising
Deciding and Initiating Action
Formulating Strategies and Concepts
Entrepreneurial and Commercial Thinking
Presenting and Communicating Information
Persuading and Influencing
Adhering to Principles and Values
Business travel to NATO and national (NATO and non-NATO) facilities as well as frequent travel between the NCI Agency offices.
May be required to undertake duty travel to operational theatres inside and outside NATO boundaries.
A thorough knowledge of one of the two NATO languages, both written and spoken, is essential and some knowledge of the other is desirable.
NOTE: Most of the work of the NCI Agency is conducted in the English language.
You will supervise, administer and give professional guidance to staff. You will lead, supervise, and give professional guidance and direction to Security, H&S and Emergency personnel. Responsibilities include providing input for staff performance evaluation, development, and training to promote teamwork and delivery of quality services.
Normal office environment.
NCI Agency normally offers contracts of employment of a definite duration, not exceeding three years. Contracts may be for less than three years as required to support short-term projects, meet uncertainty with respect to the business outlook, staff performance and other factors.
Definite duration contracts may be extended for further periods. When extending contracts, the following is taken into consideration:
Renewal is in the interest of the Agency.
Staff member's desire to remain with the Agency.
The financial situation provides sufficient funding for the post held.
The skills, competencies and behaviours, potential and work experience of the staff, versus the requirements of the Agency's work and/or availability of funding.
Staff member has served the Agency with performance to the required standard as defined by the Agency,
Staff member's deployability to operational theatre.
Serving civilian members of NATO will be offered a contract in accordance with the NATO Civilian Personnel Regulations.
The first six months of definite duration contracts are a probationary period. During this period the staff member's work is assessed to ensure that he/she has the ability to carry out the duties of the post. At or before the end of the probationary period, the staff member will be notified in writing that the appointment is confirmed or terminated or, in exceptional cases, that the probationary period is extended.
What do we offer?
Excellent tax-free salary, including (where eligible) expatriation household and children's allowances and additional privileges for expatriate staff.
Education allowance for children (where appropriate) and an excellent private health insurance scheme;
Generous annual leave and home leave (if eligible).
Retirement Pension Plan.
To learn more about NCI Agency and our work, please visit our website.
Preliminary interviews by video conference are planned for the week of 25 June and final interviews in Brussels on the 9th and 10th of July.