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Executive Assistant

Executive Assistant

Belgium - Anderlecht

Pfizer is the world's premier biopharmaceutical company taking new approaches to better health. We discover, develop, manufacture and deliver quality, safe and effective prescription medicines to treat and help prevent disease for people. We also partner with healthcare providers, governments and local communities around the world to expand access to our medicines and to provide better quality health care and health system support. At Pfizer, colleagues in more than 90 countries work every day to help people stay happier and healthier longer and to reduce the human and economic burden of disease worldwide.

Our Pfizer Clinical Research Unit (PCRU) in Brussels is a state-of-the-art research facility with sixty inpatient beds dedicated to early clinical trials (Phase 1 & 2a studies).

JOB SUMMARY

Proactive, flexible and independent administrative professional contributing to high-quality business results through professional and efficient planning and execution of administrative tasks and duties so as to support manager(s) and enable their focus on strategic areas and leadership roles. Identify the managers' priorities, workload, routines and activity portfolio as much as possible and provide input/take initiative as to how all those activities can efficiently be managed. Follow-up all activities for timely and proper completion.

**Extensive knowledge and key skills within assigned line

**Thorough knowledge of the organization and its impact on the assigned line

**Able to utilize network to answer questions outside area of expertise

**Identifies problems and relevant issues in ambiguous situations

**Anticipates and resolves broad range of problems

JOB RESPONSIBILITIES
* Regarded as point person in key areas of administrative knowledge and execution
* Implement the respect of confidentiality in all aspects of the job
* Determines own work priorities based on an understanding of departments and manager(s) needs
* Identifies administrative issues and recommends/implements most appropriate solutions that impact completion of own work
* Finds innovative ways to overcome obstacles/barriers in order to resolve own work issues, and keeps ability to meet deadlines in a fast-paced quickly changing environment
* Assists Medical Director/Site Lead in the preparation of presentations (e.g., fathers information for presentation, creates graphics)
* Evaluates solutions for effectiveness and incorporates learnings into future work (e.g., evaluates what went well and what didn't after coordinating site event and incorporates effective methods)
* Can participate in Pfizer task forces/committees within scope of responsibilities, keeping Medical Director/Site Lead aware of issues/outcomes, as appropriate
* Team Work - Work across sites with administrative staff to achieve work of BR-CRU

General administrative works:

Meetings & Visitors
* Professionally plan, implement & communicate scheduling of meetings, appointments, lunch, dinner and other events. Ensure full responsibility of electronic agenda update and management.
* Book meeting rooms and ensure full logistics requirements to be fulfilled (e.g. presentation equipment, notepads, stationary, bookings, etc.)
* Accurately record minutes from meetings and ensure distribution to appropriate staff while keeping respect of confidentiality if any
* Receive visitors according to general and specific rules.

Time management
* Regularly (re)schedule the agenda of the day to the Medical Director/Site Lead.
* Ensure regular update of information

Travel
* Book Pfizer staff's travel and accommodation.

Information management
* Make, receive, screen, note and follow-up telephone calls, e-mail, mail…
* Help to format official presentations

Provide logistic and administrative support to the BR-PCRU
* Track Site headcount and monitor organization charts

Filing and Document Management for Quality & Compliance and CMCD
* Documents formatting and approval cycle tracking
* Ensure continuous update and tracking for all needed compliance documents.

Point of contact for Professional Records (e.g. Pfizer one page CV)

QUALIFICATIONS / SKILLS

Bachelor degree in Management Assistant or equivalent.

Min. 5 years of experience in the field of administration, secretarial work or office management. Experience as an executive assistant is a strong asset. Experience in healthcare or pharmaceutical business is a plus.

IT skills
* Must have excellent working knowledge of computers, and familiar with Microsoft Office Applications.

Language Skills
* Excellent written and verbal skills in English, French and Dutch are essential.

Personal growth
* Autonomous
* Service-minded
* Strong organizational skills
* Very keen sense of initiative
* Very good resistance to stress

What we offer

In addition to competitive salaries and customized benefits packages, we offer a supportive and diverse culture and unparalleled career development opportunities.

We offer you a challenging job in an international and complex environment within a dynamic team.

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.

#LI-PFE

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.

Posted 10 Days Ago

Full time

4761410

Executive Assistant

Pfizer, Anderlecht
Contract Type: 
Permanent contract
Career level: 
Executive
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